GOVERNMENT OF RAJASTHAN FINANCE DEPARTMENT (TAX DIVISION) NOTIFICATION

 

GOVERNMENT OF RAJASTHAN

FINANCE DEPARTMENT

(TAX DIVISION)

NOTIFICATION

Jaipur, January 17, 2025

In exercise of the powers conferred by sub-seCtion (2) of section 69 of the Registration

Act, 1908 (Central Act No. 16 of 1908), the State Government hereby approves and publishes

the following rules, made by the Inspector General of Registration, Raj asthan, in exercise of the

powers conferred on him by sub-section (1) of section 69 of the said Act, namely:-

1. Short title, extent and commencement.- (1) These rules may be called the

Rajasthan Registration (Licensing ofDocument Writers) Rules, 2025.

(2) They shall extend to the whole of the State of Rajasthan.

(3) They shall come into force on the date of their publication in the Official Gazette.

2. Definitions.- (1) In these rules unless the context otherwise requires,-

(a) "Act" means the Registration Act, 1908 (Central Act No. 16 of1908);

(b) "Deputy Inspector General, Registration and Stamps" means the Deputy

Inspector General, Registration a1!d Stamps appointed under section 8 of the

Act;

(c) "Document" means a document written for presentation to a registering

officer and includes an application for copy, inspection, search, extension of

period, issue of summons or warrants, an application under section 73, a

memorandum of appeal under section '72 of the any document in electronic

form as defined in clause (t) of sub-section (2) of section 2 and mentioned in

section 4 and 6 of the Information Technology Act, 2000 (Central Act No. 21

of2000);

(d) "Document Writer" means a person holding licence for practicing as Writer

of Documents;

(e) '''Form'' means Form appended to these rules;

(f) "Inspector General of Registration" means the Inspector General of

Registration, Rajasthan appointed under section 3 of the Act;

(g) "licence" means a licence of Document Writer granted under these rules;

(h) "Licensing Authority" means the Deputy Inspector General, Registration

and Stamps of the district in which the. applicant desires to practice as a

document writer;

(i) "Registration" means registration ofa documents under the Act;

U) "Registering Officer" includes both a Registrar and a Sub-Registrar

appointed under the Act;

(k) "State" means the State of Rajasthan; and

(1) "Year" ll1eans financial year.

(2) Words and expressions used but not defined in these rules shall have the same meaning

as assigned to ,thelTI in'the Rajasthan Stamp Act,' 1998 (Act No. 14 of 1,999) and the

Act, 1908 (Central Act No. 16 of 1908).

3. Educational qualifications and other conditions of granting of licence.- The

Licensing Authority may, in its discretion, grant a licence of Document Writer to the

applicant on being satisfied that,-

(i) (ii) (iii) (iv) (v) he has attained 21 years of age on the date of application;

. he is of good character;

he is the bonafide resident of the State of Rajasthan; .

he is a graduate of a University established by law in India;

he holds Rajasthan State Certificate in Information Technology (RSCIT) from

Rajasthan Knowledge Corporation Limited or higher degree in computer or

information technology from the recognised institute or organisation; and

(vi) he is not employed in any department or undertaking of Government or local

body.

4. Fixing number of licenced document writers.- (1) The Licensing Authority shall,

from time to time, fix the number of Document Writers for each registration office in a

district .after taking into consideration the number of documents registered in registration

offices of such district with prior approval of the Collector of the concerned district. The

numbers of Document so fixed may be increased or decreased by the State

Government by order if the circumstances so require.

(2) The restrictions of maXimUlTI numbers of Document Writers so fixed for a district

shall not apply where licence is sought for a private place or residence.

·5. Procedure of granting licence.- (1) Every Licensing Authority shall publish notice

for inviting application from eligible candidates in two daily State level newspapers

indicating the number of licences to be issued at office of district collector, sub-registrar,

tehsildar or nayab tehsildar in a district in his circle. The notice for inviting application shall

also be published on the portal of the department.

(2) Application, indicating the in order of preference for which licence is

sought, shall be made online on the portal of the department in Form-A within 30 days from

the date of publication of the notice, along with the non-refuridable application fees of rupees

500/-.paid through e-GRAS challan.

(3) Licensing Authority shall prepare a merit list of eligible candidates as per

vacancies available for different places, on the basis of the marks obtained by them in their

Secondary School Examination and Senior Secondary School Examination. The merit list

shall be prepared according to the weightage given as per following parameters, namely:-

(i) Secondary School Examination- 50%; and

(ii) Senior Secondary School Examination- 500/0.

(4) Out of the total vacancies for a particular place 50% of the vacancies shall be

. filled up ·from the licenced stamp vendors fulfilling the educational qualifications and other

conditions mentloned In rule 3.

(5) Candidates, who stand in merit list as prepared under sub-rule (3) shall be granted

licence in the Form-B according to the number of vacancies and preferences of places given

by the candidates in their·application form.

(6) The procedure mentioned in sub-rule (1) to (5) shall apply where licence is sought

for above mentioned public offices and shall not apply where licence is sought for a private

place or residence. .

(7) Candidates, who stand in merit list as prepared under sub-rule (3) or otherwise

granted licence on deposit of licence fee of rupees 2000/- and such persons shall have to

attend training sessions conducted by the Registration and Stamps Department, from time to

time, for the purpose of providing kriowledge of the following subjects, namely:-

(a) the Registration Act, 1908 (Central Act No. 16 of 1908) and rules made

thereunder;

(b) the Rajasthan Stamp Act, 1998 (Act No". 14 of 1999) and rules made thereunder;

(c) the Transfer of Property Act, 1882; and

(d) Drafting ofDeeds.

6. Duration of licence.- For the first time licence shall be granted upto the 31 st March

of the succeeding financial year. .

7. Issuance of duplicate licence.- If a licence is lost, destroyed, defaced, tom or

becomes illegible, the document writer shall forth-with apply to the Licensing Authority for

the grant of a duplicate licence alongwith fees or rupees 500/-.

8. Persons authorised to work as document writer.- (1) No' person shall, for

remuneration ofany kind, write any document for registration or application for copies, search

and inspection to be presented before a registration office, except under a licence granted in

this behalf by the Licensing Authority concerned.

(2) No licence shall be necessary for a legal practitioner entitled by law to practice as

an Advocate. .

9. Renewal of licence and fees thereof.- (1) On the expiry of licence, the

Licensing Authority may renew the licence for two. years. The application for renewal shall

be made online in the format available on the portal of the department at least 15 days before

the date of expiry of the licence alongwith renewal fees of rupees 2000/- and copy of the

licence.

(2) The renewal fees shall not be charged from the licenced document writers through

whom at least 50% of auto deed is registered out of the 'total documents registered through

him in the previous year.

10. Charges for writing documents and its exhibition.- (1) The Inspector General

of Registration shall, for the entire registration offices in the State, from time to time, fix the

rates of charges for writing documents for registration and applications for copies, search and

inspection etc. to be presented in the registration office, and no licenced document writer

shall ask for or accept any amount in excess of the rates so fixed.

(2) A table of the rates so fixed in Hindi shall be exhibited at a conspicuous place

outside every registration office' and the at place where document writer carries on his

profession of writing documents and if any document writer asks for or accepts any amount

in excess of the rates so fixed, the Licensing Authority or Sub-Registrar concerned may, on

complaint being made to him, order the return of the amount received in excess. In addition

to above the Licensing Authority may take appropriate action for suspension or cancellation

of the ljcence under.the provisions of these rules.

11. Signature and endorsement.- (1). Every' licenced document writer shall write

following details on every document, application or other paper drawn up by him, namely:-

(i) his name;

(ii) licence

(iii) date of drawing it up;

(iv) number of pages used for completing the document;

(v) the fees charged; and

(vi) the registration number (number which the document, application or paper bears

in the register maintained under rule 12).

(2) All such entries shall be made electronically on the dashboard provided for

document writers on the portal of the department.

12. Register of docuOlents.- Every licenced document writer shall maintain an

electronic register of documents, applications and papers drawn up by him on the dedicated

dashboard of document writers on the portal of the department in Form-C.

13. Production of licence.- A licence granted under rule 5 shall be produced

whenever required by the District Registrar Sub-Registrar concerned, or by Licensing

Authority or any.other officer authorized by the Licensing Authority.

14. Suspension or cancellation of licence.- (1) A licence granted under rule 5 may

be suspended or cancelled

_ by the Licensing Authority on any of the following grounds,-

nameIy:-

(a)

(b)

(c)

that the said document writer has become a legal practitioner;

that the document writer is a tout;

the document writer has been convicted by a Criminal Court of an offence

involving moral turpitude;

(d)

that the document writer has been found guilty of abetment or participation in

any illegal transaction or unfair dealing relating to registration of documents;

(e)

that the document -writer has been found to be inefficient for writing of

documents;

(f)

that the document writer has been guilty of unruly behavior or disobedience of

any lawful order issued under these 'rules or breach of any provision of

rules; and

(g)

that the document writer has not. written the details on- the document as

provided under rule 11.

(2) No licence shall be suspended or cancelled without giving the reasonable

opportunity ofshowing cause against the proposed susp'ension or cancellation to the document

writer.

(3) The copy of such order shall be endorsed to the Collector of the concerned district

and Inspector General of Registration. '

15. Appeal against suspension or cancellation of licence.- (1)' The document writer

may file an appeal against the order of suspension or cancellation of the licence issued under

rule 14 before the Inspector General of Registration within 30 days from the date of receipt

of the order of suspension or cancellation, as the case may be.

(2) The Inspector General of Registration may, on receipt of such appeal, call for and

examine the record of any such case and after giving an opportunity of being heard to the

applicant, pass s'uch order as it thinks fit. The order passed by the Inspector General of

Registration shall be final.

16. Register of licensees.- Every Licensing Authority shall maintain an electronic

register in Form-D on the portal of the -department of all the licenced document writers in the

district or districts of his circle.

17. Unlicenced document writer not to enter.- No person other than licenced

document writer or legal practitioner shall be allowed to enter the premises or the office

compound of reg(stration office,-

(a) except for the purpose oftransacting business in connection with the registration

,oftheir private document; or

(b) unless they hold a power of attorney granted or a receipt duly endorsed in

their favour by the presenter of a document or other person desirous ofmaking

a search or obtaining a copy of registered document.

18. Change of office or place.- If during the continuance of his a document

writer wishes to practice his profession at another office or place, other than the office or place

entered in the licence, the Licensing Authority may, at his discretion, amend the licence

accordingly without extra charge.

19. Registration etc. not be refused.- Nothing in the foregoing rules authorises any

registering officer to refuse acceptance of a document for registration or an application for

copies, search or inspection on the ground that it is not written by,licenced document writer.

Persons are free to draft their own documents, applications and petitions and to get the

documents registered as per the provisions of the Registration Act, 1908 and rules made

thereunder.

20. Surrender of the The 'licensee, who wants to surrender the licence or

whose licence is cancelled or suspended or has expired or otherwise he has become

ineligible, shall forthwith surrender the licence to the licensing authority, together with all

records maintained under these rules.

21. Superintendence and control.- The LiGensing Authority shall exercise his

powers under the general superintendence and control of the Inspector General of

Registration.

22. Repeal and Saving.- The Rajasthan Registration (Licensing of Document

Writers) Rules, 1956 are hereby repealed:

Provided that anything done or any action taken under the rules so repealed shall be

deemed to have been done or taken under the corresponding provisions of these rules unless

'such thing or action is inconsistent with any of the provisions of these rules.

Form-A

(see rule 5(2))

Form of Application

(For grant of licence of Document Writer)

1. 2. 3. Name of the applicant

Father's name

ID of the applicant

(i) Jan Aadhaar No.

(ii) Aadhaar No.

(iii) PAN

4. 5. 6. Date of Birth Permanent /postal address

(i) House/flat/plot no.

(ii) Colony/AreaNiUage name

(iii) Tehsil

(iv)District

(v) Pin code

Name of the places in orders of preference for

which licence of document writer is sought

for

(a) Name of District

(b) Name of the Sub-Registrar offices

-.

7. (i).........................

(ii).........................

(Ill).........................

Police verification certificate no. & date

8. Educational Qualifications

Name of Year Examinations Xth

Roll No. Board/lnstitution / University Marks obtai_ned (in%) Supporting

documents

xnth

Graduation

Computer Information Technology

Upload true

copies of

mark sheet

I declare -that I have carefully read the Rajasthan Registration (Licensing of

Document Writers) Rules, 2025 and terms and conditions of the licence and I agree to abide

by them.

Place:

Date: Signature of the applicant

Form-B

(see rule 5(5))

- Licence of Document Writer

Passport size

photo of the

licensee

1. Licence No.: 2. Name: 3. Fatherrs Name:

4. Full residential address:

5. ID of Document Writer,-

(i) Jan Aadhaar No.:

(ii) Aadhaar No.:

(iii) PAN:

6. Address ofplace, where the licensee shall carryon the business-

Place Town/City Tehsil District. .

7. This licence the licensee to sit in the compound of the office at .

and hereby licenced to write documents, applications and petitions subject to the

provisions. of the Rajasthan Registration (Licensing of Document Writers) Rules,

2025 and the conditions of the licence.

8. The writing of documents under thi.s licence shall be carried on by the holder of the

licence.

9. The contravention of any of the provisions of the Rajasthan Registration (Licensing

Writers) Rules, 2025 or licence condition or any other irregularity shall

render the licence liable for cancellation and also imposition of a fine under the Act

and the rules made thereunder.

10. Licence is granted/renewed from (date) to (date) : .

Place .

Date .

Signature, Name and Seal of the

Licensing Authority

Form-C

. (see rule 12)

Register to be maintained by Document Writer

Financial Year. : .

Month .

S. No. of Document Date on Name and Name Category Sub- Details of Market Name of Value of Fees signature Signature which address of and of ca'tegory of property, if value of ,the office stamp on .

' charges of the or thumb

document executants address document document, if applicable ,document, if for which which for writing document mark of

is written of applicable applicable document document the writer the party

claimants is written is written , ' document

1 2 3 4 5 6 7 8 9 10 11 12 13 'Ly

Remarks

14

Form-D

(see rule 16)

Register of licensees

Name of the District .

Name of the Sub-Registrar Office

Financial Year

s. Licence number Name Father's name Address Date of Date ofissue Jan Aadhaar Aadhaar PAN Address of place

No. birth oflicence number number ofworkin2

1 2 3 4 5 6 7 8 9 10 11

F.5(l3)FD/Tax/2024-103)

By order of the Governor,

(Dr. Khushaal Yadav)

Joint Secretary to the Government.

Copy forwarded to the following for infonnation & necessary action:-

1. Superintendent, Governlnent Central Press, Jaipur for publication of this notification in part 4(c) of extra ordinary gazette

along with a soft copy. Kindly send 10 copies of this notification to this department and 20 copies alongwith bill to Inspector

General, Registration & StaInps, Rajasthan, Ajnler. Please ensure that soft copy is same as hard copy provided to you for

publication.

2. Additional Chief Secretary to Hon'ble Chief Minister (Taxation), Rajasthan, Jaipur.

3. Accountant General, Rajasthan, Jaipur.

4. Inspector General, Registration & Stamps, Rajasthan, Ajmer.

5. PS to Pr. Secretary, Law Department.

6. Director, Public Relation Departlnent, Rajasthan, Jaipur.

7. Technical pirector, Finance (Computer Cell) Departlnent, Secretariat, Jaipur.

8. Guard file.

Uf/

Joint Secretary to the Gove